Proximie Cuts Hiring Time by 50%
Proximie is a technology platform that allows clinicians to virtually ‘scrub in’ to any operating room or cath lab from anywhere in the world. By empowering clinicians to share their skills in real-time, we can reduce variation in care and ensure every patient receives the best healthcare every single time.
The Challenge
Prior to Troi joining, Proximie had a large dependency on contingency agency for their tech hires. Their junior internal recruiter was handling too many vacancies which was resulting in an average time to hire across the company of circa 60 days.
The business had a great attitude towards hiring and saw recruitment as an important service, but different business functions were working in different ways so there wasn’t a clear process. There was quite a bit of misalignment between hiring managers at times.
the solution
Troi first implemented a role kick-off process, to discuss the key requirements for the required roles, enabling us to design and implement bespoke interview processes.
The time invested at the start significantly reduced the time to hire.
Troi also designed a bespoke interview scorecard that removed a lot of unconscious bias and was able to spit out a % score for the performance of the candidate, it was deemed numerical data would help push non-committal hiring managers to make more clear-cut decisions.
There was a heavy emphasis on Software Engineering candidates, but multiple hiring managers and teams. Troi established an engineering hiring committee where we discussed candidates, processes and knowledge sharing helping to reduce time to hire and increasing engagement and alignment.
We separated vacancies between Troi and the internal recruiter between Commercial/G2M & Product & Tech. Troi focused initially on P&T, until the internal recruiter left and Troi took over the hiring of the commercial vacancies as well.
The results
Time to hire reduced across the business by 50% in 8 weeks.
£100k savings across agency costs and perm hires that replaced expensive contractors.
Streamlined processes established that can easily scale.
Clear alignment & comms between hiring managers.
0 agency usage in the last 2 months of Troi engagement.
Open vacancy count reduced by 80% during the engagement.
Hear what they had to say
We decided to pilot an embedded recruitment partner for the first time as a solution for increased hiring demand. Market research led us to select Troi as our embedded partner. Matthew proved to be an incredible success, successfully filling ten positions in 4 months. He redesigned a number of recruitment processes, solved several complex problems, and partnered effectively across a variety of teams, collaborating with a number of senior stakeholders. I could not recommend Matthew highly enough and would not hesitate to deploy this solution again if required. Well done, Matthew, and thank you, Troi.
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Troi delivers embedded recruitment solutions. We integrate with your team and operate in-house, so hiring reflects your culture, values and goals—all on a cost-effective monthly subscription. Choose the model that fits: Embedded RPO, Full Service or Project RPO.
You get a full strategic recruitment service backed by our platform and AI-enabled tools. Depending on the RPO model, the service will include employer branding & EVP, inbound/outbound campaign design, salary benchmarking, ATS implementation & optimisation, DE&I improvements, process redesign and onboarding and retention support.
- Complex searches
- Employee branding and value proposition
- Building your inbound and outbound strategy
- Salary and package benchmarking
- ATS/implement/manage/cultivate
- DE&I
- Process redesign
- Background checks
- Onboarding and retention
Simple, predictable pricing: a flat monthly package rather than per-hire fees. It’s built for changing market conditions - maximum value without compromising quality, and clear visibility on spend.
Typically 1–2 weeks from contract signature. We move quickly to align with your goals, understand your processes and embed the right team, tools and reporting.
We know hiring plans can shift. Our flexible contracts give you peace of mind and the ability to scale activity up or down as your priorities evolve, without losing momentum.